This is a common bullet point in job postings: “Must have proficiency in Microsoft Office.” This is a controversial statement as Office includes many different applications and has changed significantly in the past decade. Office was once sold as licenses. Office 2007 would replace Office 2003. Office 365 has made it a subscription-based suite. Office 365’s core is built on cloud infrastructure, which provides continuous updates and overall flexibility and scalability.
Learn more about Microsoft Office training.
Although Office has seen a lot of changes in recent years, many things have remained the same. Excel is still a tool for creating spreadsheets. Word is still the best app to create mail merges and collaborate on documents that have been heavily edited. These three techniques will help you become an Office 365 wizard.
1. Learn how to navigate the email safety indicators in Office 365/Exchange
Exchange is an important part of Office 365. It houses important email and calendaring functions. It is also vulnerable to attack. In recent years, email spamming and phishing campaigns have become more sophisticated. It is difficult for message recipients know if an email is genuine or an attempt to infiltrate.
In recent years, it has become easier to launch and sustain phishing campaigns. According to an Imperva report, perpetrators can now purchase spam servers, a list with 100,000 email addresses, and targeted phishing pages for $30. In the years to come, attacks on email servers will increase.
“Exchange Online Protection offers a classification scheme for potentially problematic email messages.”
“The combination of [Phishing-as-a-Service] and compromised web servers has significantly lowered the monetary, technological, and time investment needed to conduct a successful phishing campaign,” stated Amichai Shulman, co-founder and CTO of Imperva.
Exchange Online Protection provides a classification system to identify potentially dangerous emails. Messages marked Suspicious will have a red banner indicating that they may be phishing scams. Exchange has identified the message as spam by displaying a yellow banner. According to Microsoft, green is a trusted sender. Gray indicates that your organization has marked it as safe.
2. Learn when to use OneDrive Business and SharePoint
OneDrive for Business is similar to SharePoint Online, which allows collaboration within Office 365. Both allow documents and files to sync and be shared between teams. What is the real difference between them?
One of the most significant differences is the inclusion in SharePoint of a shared dashboard with news and calendars. Instead, each user logs in to OneDrive for Business individually to view their files. SharePoint Online and OneDrive for Business have very similar features.
OneDrive for Business uses SharePoint technology under the hood. Access from a browser or local directory is possible within both applications. OneDrive is often associated with “cloud” technology, while SharePoint can be more closely linked to intranets and file server companies.
3. Learn more about OneNote
OneNote is a part of Office 365 that is often overlooked. OneNote is a versatile application that can do everything from extracting text from images to creating shared shopping lists.
OneNote allows you to record audio and video, take photos, and embed documents from other Office 365 apps like Excel. Linking is one of the key features of OneNote. You can connect notes to other documents, the web, and other locations from within a OneNote notebook.
Get the Office 365 certifications that you need
These tips will help you become an Office 365 expert. To really cement your expertise in Office 365, it is a good idea for you to get a formal certification. New Horizons Computer Learning Group offers a variety of Office 365 certifications that you can use to enhance your career prospects, such as ones on OneNote.